Info for Schools

Information for Schools Attending

We are delighted to have your school attend the 2019 Aon Maadi Cup at Lake Karapiro!

PRE-REGATTA MEETING - The pre-regatta Safety Briefing and managers’ meeting will be held at 4:00pm on Sunday, 24 March 2019 in the Sir Don Rowlands Centre at the Lake. Attendance at this meeting by the school’s Adult Safety Officer is compulsory for those schools wishing to compete at the regatta. A roll call is taken.Coaches and Managers are also urged to attend the meeting.

TENT SITES - If you would like to book a site for your school you will need to do this when you complete the online entry form. Your school will then be balloted a site (please note that this may not necessarily be the one you wanted). You can find the allocated location of your tent site by checking the host’s website or by asking at the Information Office.

BOAT PARK - The boat park will open 12pm Thursday 21st March. It will be closed at 7am on Monday, 25th March and will not be opened until the following Saturday after the last race. Vehicle access during the regatta is not available. Only boat trailers used for storage will be permitted to be left in the boat park but there is ample parking adjacent to the Boat Park for transport vehicles. Boat park access is restricted to officials, coaches and athletes.

OFFICE - The Information Office (at the bottom of the finish tower) will be open during the following times:

Friday 22 March 10am - 4pm

Saturday 23 March 8am - 12pm then 2pm - 6pm

Sunday 24 March 8am - 12pm then 2pm - 6pm

Monday 25–30 March – open 2hrs before first race, closes 1/2hr after last race or as advised

TRAINING ON THE LAKE - Training is permitted only when supervised by Karapiro Rowing and at times advised by Regatta Control, which are subject to review in the event of adverse conditions or change of programme.

There will be pre-regatta training supervised by Karapiro Rowing on both Saturday 23rd and Sunday 24th March – In order to provide safe training for all only limited crews will be allowed on the lake at any one time (one set of alpha numbers will be allocated during each session):

  • §8:00AM to 12:00PM
  • §2:00PM until 6:00PM

Training hours during race days at the regatta will be notified daily but they will be as extensive as possible. Crews will need to be signed out in a logbook at the marshal’s hut and have a number allocated to them before taking to the water.

Training is not permitted unless the GREEN FLAG is flying. Training during the regatta will be explained at the Safety Briefing.

  • Arriving before the scheduled training times above?

Should you be arriving earlier to Lake Karapiro and would like to train (e.g. on Friday 22nd March) you will need to comply with the Water Safety Code 2016, in particular carry floatation belts on board. The Waikato Regional Council Harbour Master has attended previous regattas and checked the compliance of crews training and has issued warnings/fines to those who had no safety boats operating – so please ensure you are following the water safety code and the TRAINING FLOW PATTERN which differs from the Regatta flow pattern. Please read the signs and explain the flow pattern to your crews.

DECLARATIONS - Remember to have all your schools paperwork signed by the Principal and emailed, your school cannot compete without these declaration forms being submitted.

LIGHTWEIGHT EVENTS - School Sports NZ have declared that they will not be sanctioning the lightweight events at any of the secondary school sports events they govern. For rowing that is the New Zealand, North and South Island Secondary School Rowing Championships. See release of this decision here - Therefore there will be no lightweight events held at the 2019 Aon Maadi Cup.

ENTRY LIMITS - Entry limits will be applied to this regatta.

  • Doubles – 1 crew per event per school
  • Singles – 2 crews per event per school
  • Lightweight events – zero crews
  • All other events – 4 crews per event per school

ENTRY RECOMMENDATION - Reminder to all schools it is recommended that school rowers only be entered in 2 or 3 events maximum at the Aon Maadi Cup, with the amount of racing (heats, reps, quarters, semis, finals) over a one week period this is considered the acceptable entry level for school students.

TROPHY RETURN - Please remember to clean and return the trophies; please drop them at the Information Office (below the finish tower) on your arrival.


Buses and Minivans - are to use the Gate 2 access to drop off competitors only and then park in the designated area for team minivans at Gate 1.

Coaches – will receive a coaches pass, these can be picked up at the information office. This pass allows coaches to park free of charge at Gate 3.

Spectators - are to enter the Venue by Gate 3 and park in the Public car park. There will be a charge to park $5 per car per day – a multi-day pass will be available

Tent Access - All school tents will be allocated two tent access passes. These passes allow you to enter the site via gate 3 and drop supplies to your tent. Cars are not to remain inside the gated areas. Cars are to then park at gate 3 as direct by traffic management.

Disability/Elderly Parking – Golf carts will be available at Gate 3 and will take those who require assistance to the spectator area. Please meet at the designated gazebo at the parking entrance or flag down the golf cart at any time.

BOAT COMPLIANCE– Boats will be checked by officials and stickered once compliant. Random checks will also be made as crews go onto and come off the water. Officials will be re-checking and re-issuing stickers after the phases of racing are completed. Please ensure all boats arrive and remain compliant.

SUBSTITUTIONS– Reminder substitutions need to be made online or at the information office within the correct timeframe to avoid any penalty to your crews. You can only substitute up to 50% of the crew plus coxswain, and you cannot substitute a single.

WEIGHING OF BOATS - Check weighing of boats will be possible on Saturday 23rd and Sunday 24th March. Please ensure your boats are on weight, boats will be randomly weighed from Monday onwards at the official’s discretion.

MEASLES - Please be aware Measles cases are on the increase. Measles is highly infectious and starts with a fever, cough, runny nose and/or sore eyes followed a few days later by a rash. People are infectious from 5 days before to 5 days after the rash appears. If you or a student develop symptoms of measles please isolate them and call Healthline on 0800 611 116 for advice as soon as possible.

PHYSIOTHERAPY SERVICES - Physiotherapy Services are available in the first aid room for physiotherapy treatment and strapping. Emergency Contact Details: Kara Thomas (Physiotherapist) 027 2263 702. ACC Treatment - No Charge There will be a small charge for strapping. Strapping Tape, Heat packs, ice packs available to purchase.

DOWNLOAD THE ROWING NZ APP – PROGRAMME ONLINE - This year the 2019 Aon Maadi Cup programme is online and available through the app. Also to stay up to date with the regatta messages - should we have an unfortunate delay due to things like adverse weather the Regatta team letting you know about racing plans through notifications on the Rowing NZ App. You can also check out the live stream, online regatta programme and other cool rowing information!

ROWING NZ COACH INFORMATION SEMINAR - Are you interested in coaching a New Zealand Crew one day – Juniors, U21, RPC and beyond? Rebecca Beattie the Coach Development Manager will be holding discussions for coaches who have RNZ ambitions to help you understand what it is all about and what is required. All coaches are welcome to attend whether is on your radar now or something you might consider in the future.

When: Sunday 24th March 4:30pm and Tuesday 26th March 4:30pm

Where: Karapiro Room, upstairs room in the Sir Don Rowlands Centre

MEDIA ENQUIRIES - Each year Rowing NZ welcome media to the Aon Maadi Cup. We are very proud to share the success of school rowers, and welcome any suggestions from schools about athletes, crews or coaches that may be of interest to media. This may include strong athlete performances, overcoming adversity, family links, interesting donations of equipment, or a late transition to the sport of rowing. If you have any story ideas to share, please contact

PHOTOGRAPHY - Please note that parents, supporters and general public are strictly prohibited from the Boat Park and the Starting Pontoons. Authorized, accredited Media access to the start pontoons will be restricted (subject to official’s discretion at the time).Please inform parents/supporters that KRI have restricted the use of long lens cameras in or near the boat park this season for security reasons. No drones are permitted at this regatta (with exception of regatta management according to conditions agreed to with Rowing NZ).Also please be aware that under the regatta conditions schools have agreed to having photographs, videos and/or other images taken of their students, supporters, volunteers, coaches during the regatta and these may be used for media and promotion purposes in connection with this event or future events and/or Rowing NZ business.

PARADE - An Opening Parade will take place on Sunday 24th March at 12:45pm in Cambridge. Participants are to meet at Cambridge Primary School on Duke and Wilson Streets at 12:30pm. The parade will then proceed up Victoria Street and will conclude with short speeches at the Victoria Square (large grass area in the centre of town). The prize for the best school banner will be announced at the Town Square. Please NO animals are to be involved in the parade due to traffic safety reasons.

COMPETITIONS - There are several competitions for schools at the 2019 Aon Maadi Cup, for more information check out

PARTY CONCERNS – A reminder that after complaints were received and the concerns of the School Committee around young people and alcohol, NZSSRA and Rowing NZ do not endorse any form of “party” at the Aon Maadi Cup. Should another organisation or school be holding a party then this function is their full responsibility and under the trademark established around the Maadi Cup any event is prevented from being referred to as a “Maadi Party”.

SMOKE, DRUG, ALCOHOL FREE - Reminder to all schools the 2019 Aon Maadi Cup is Smoke, Alcohol and Drug Free for all competitors. Also the Waipa District Council does not permit any school/parent functions in school tents on the embankment area to have any alcohol.

Watching the Aon Maadi Cup


Can't attend the event? Don't worry, there will be a live webcast on the Thursday/Friday/Saturday so don't miss any of the action! Check out the live stream here.


SKYSport will be broadcasting a 2019 Aon Maadi Cup Highlights package during the week following the regatta. More info shortly!


To replay all the action you can still reach the webcast from Thursday, Friday, and Saturday.

On-site services/manufacturers

  • 2XU
  • Adidas Eyewear
  • Aon

Useful websites -

Social Media